IT Hardware Procurement

Tech Equipment That Aligns With Your Business Strategy and Hardware Procurement Goals

Procuring your IT hardware can cost you more than a planned bulk buy. With a detailed IT hardware procurement policy in place, you can get better value for money. At the same time, you can ensure that your business is purchasing the best IT assets for your needs by choosing the right technology.

With Ava Tech as your IT equipment procurement partner, you can focus on your business whilst we build up your technology infrastructure optimally and reliably—using a holistic approach to future procurement.

With reputed partners and suppliers around the globe, we can ensure quick delivery of hardware crucial to your operations and future procurement plans.

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AVA Tech staff in a meeting, discussing IT Hardware Procurement

Why Choose Us For Your IT Hardware Procurement and Procurement Services?

At Ava Tech, we understand how important the right equipment is for your business. And, with over ten years of procurement expertise under our belts, we have become experts at optimising hardware across various sectors, providing valuable insights to potential vendors. Here’s why we are the right choice for your business:

Value for Money in Procurement Services

If you decide to use our services for procuring your hardware, it needs to be worthwhile for you. If you could get the same results without having to pay us, outsourcing your IT hardware procurement would be a waste of money, as effective procurement activities can reduce costs significantly and provide technical support.

That’s why we start with a complete review of your business and procurement strategy. If we cannot help you save money on hardware procurement, we’ll walk away. Why fix what’s not broken when the current solutions adequately meet your technology needs?

However, if we can optimise your hardware purchase spending, we’ll show you exactly how that can happen.

Read more on our knowledge of the market to help you in selecting vendors that provide the best solutions. IT procurement services are essential for modern businesses looking to streamline their operations and access a wealth of knowledge from potential vendors.

Flexible Hardware Procurement Strategies

Your business is unique. What you need is not necessarily the same as your competitors. We understand that; which is why we promise the personal touch in our procurement involves acquiring tailored solutions that best fit your specific needs. You will never get a one-size-fits-all strategy when choosing the right hardware for your business. Our solutions will be tailored to your operations to maximise the value of your technology and productivity.

And, our flexibility doesn’t just extend to your hardware; we also provide a level of support that adapts to your unique procurement requirements. We are also happy to accommodate bespoke requirements for your team to enhance your hardware procurement involves tailored solutions. The equipment requirements of a new recruit in sales are different from the new member in the accounts department.

You will get exactly what you need to run your business optimally.

Unified Billing for IT Hardware Procurement

Instead of managing multiple receipts and invoices across various sellers and dealers, your accounts department only needs to deal with one invoice—ours, efficiently and effectively streamlining the procurement process. We will handle all your subscriptions and licences, making things that much easier for you.

Scalable Procurement Solutions to Support Your Business

Your hardware requirements will grow as your business grows, and we can help you make informed decisions on the best fit for your evolving needs. Instead of stopping to worry about hardware acquisition at crucial junctures, let us handle all of it, leveraging our knowledge of the market. You can focus on your business whilst we ensure that your team has all the IT tools to get their job done.

Quick Delivery for Streamlined Acquisition Services

As industry veterans, we have built relationships with a vast network of distributors and partners. With our distributors located around the world, we are able to deliver your IT hardware anywhere you want, supporting your global workforce. And, we will do so as quickly as possible to streamline your future procurement processes and enhance the value of your technology by providing valuable insights from potential vendors.

We are also strategic planners, so we’ll plan deliveries to get you the best product at the best price at the best time. To make purchasing easier for you, we offer the option of billing in the local currency or in British Pounds.

Cost-Saving Strategies in IT Hardware Procurement

If we can’t help you save money on your computer procurement, we won’t ask for your business. We don’t promise the lowest price, but you can rest assured that your IT hardware will come at a competitive price.

After all, the right equipment, including the latest technology, will help you run your business more efficiently and provide access to information that drives decision-making. That, in turn, will improve your profit generation.

Are you thinking of upgrading your IT infrastructure but don’t know where to start?

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Acquiring Technology and the Right Tools for Effective IT Hardware Procurement

Your IT hardware procurement is much more than buying computers. It’s not “just a computer”; it’s an important part of your business operations. You can’t just buy anything and hope it will do the job; you need to consider the technology investments that will best serve the end user.

What’s more, your IT hardware isn’t just computers; it also includes networking equipment that supports your business operations. You may also need to consider peripherals, printers, routers, and computer components. That is not even counting mobile devices, network cables, telephony systems, and other related items.

Finally, your procurement plan needs to consider how to scale up as your business grows, ensuring it adapts to changing business needs and provides a level of support for modern businesses. Does each new team member require the same equipment, or do they need customised hardware that aligns with the best fit for their roles?

With all these factors to consider, IT hardware acquisition can be an intensive exercise that requires effective procurement software and best practices to help reduce costs. We have the experience and the expertise to make it much, much easier for you in your procurement activities, ensuring access to the right vendors and effective technology.

Our IT Hardware Suppliers & Procurement Partners

We partner with technology distributors who are associated with quality. As a result, you never have to worry about the longevity and integrity of your IT equipment.

End-to-End Procurement Services to Support Your Business

Acquiring the right IT hardware and technology can be a complex and time-consuming process. That’s why our end-to-end services are designed to unify the entire journey, from initial planning to final delivery.

We take the burden off your shoulders by managing every step of the procurement process, ensuring you get the best equipment to meet your business needs. Whether you’re looking for servers, peripherals, printers, or components, our team works closely with trusted suppliers to secure high-quality solutions at competitive prices.

Our holistic approach focuses on:

  • Needs Assessment: A comprehensive guide to understanding your hardware requirements. We evaluate your business requirements to recommend the most effective hardware solutions, including networking equipment.
  • Vendor Management: Leveraging our network of reliable suppliers and the right vendors, we handle negotiations to save you time and money.
  • Logistics Coordination: Ensuring access to the latest technology during the procurement process is essential for adapting to changing business needs. From order placement to delivery, we ensure your servers and networking equipment arrive promptly and ready for deployment.
  • Ongoing Support: Beyond procurement, our services include integration advice and maintenance planning to maximise your hardware and software investments.

With our procurement expertise, you can focus on driving business growth while we handle the intricacies of acquiring and managing your technology stack, ensuring access to information that enhances your strategy. Let us simplify your IT procurement, delivering results that align with the current and future needs of your business and enhance the value of your technology.

(The only Cisco-approved shared support specialist)

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Your IT Equipment Procurement Checklist

When we assess your hardware requirements, we keep these important considerations, including technology procurement, in mind:

Does the Solution Integrate Your Hardware Procurement Process?

Does it Simplify the Needs of All Teams and Help Integrate Tasks?

Does it take into account the varied software requirements of all team members?

Does it help your business save money, either directly through the price of procurement or indirectly by choosing the right technology to make your organisation more efficient and meet stakeholder expectations?

Your IT Hardware Procurement Considerations

  1. Are the hardware solutions long-term ones or will you need to upgrade in a few years?
  2. Can the solutions be scaled up easily as your business grows, adapting to changing business needs?
  3. Does the infrastructure come with adequate support for the entire procurement project?
  4. Do the solutions meet the needs adequately or are they overpowered/underpowered for your specific technology needs?
  5. Will they fit in with your existing infrastructure, or will you need to overhaul everything to meet the needs of your business?
Two AVA Tech staff members discussing IT Hardware Procurement

Challenges in Streamlining IT Hardware Procurement

There are certain roadblocks that you need to be aware of when planning your business’s IT equipment procurement, such as:

Best Practices for Hardware Acquisition Services

Effective procurement involves acquiring more than just purchasing the latest devices—it’s about creating a unified, cost-effective process that aligns with your business objectives. Here are some best practices to ensure your acquisition services deliver maximum value:

  • Define Clear Requirements: This will help you make the best fit decisions when acquiring hardware from potential vendors. Begin with a comprehensive assessment of your organisation’s needs, including team-specific requirements, performance benchmarks, and compatibility with existing systems.
  • Standardise Procurement Processes: Implement a standardised approach to evaluate vendors, compare costs, and validate quality, ensuring consistency across all purchases.
  • Focus on Scalability: Choose hardware that can adapt to your business growth and meet the current and future needs of your business. Scalable solutions like modular servers or peripherals prevent costly replacements down the line.
  • Leverage Trusted Suppliers: Partner with reliable suppliers who offer a balance of quality, competitive pricing, and post-purchase support.
  • Systematise Decision-Making: Simplify your approval processes to avoid delays in acquiring critical hardware, ensuring teams remain productive.
  • Plan for Maintenance and Upgrades: Essential for managing your hardware to ensure longevity and efficiency, while also considering the vendor reputation. Incorporate a lifecycle management plan to monitor hardware performance and schedule timely upgrades, avoiding disruptions to operations.
  • Embrace Total Cost of Ownership (TCO): To ensure that the selected hardware provides the best return on investment, we leverage a wealth of knowledge from our experience with various vendors. In your hardware procurement services to ensure long-term value by acquiring the physical components that best fit your needs. Consider factors beyond the initial purchase price, such as energy consumption, maintenance costs, and potential downtime, to make informed procurement decisions that maximise return on investment.

By following these best practices and conducting thorough market research, you can optimise your hardware acquisition strategy, ensuring your business has the tools it needs to stay efficient and competitive in a rapidly changing market.

Speed of development

Technology is growing and changing at a rapid pace, making it essential to stay updated on the latest technology for your business. You need to be aware of what might become redundant in the near future, in case you start relying on that technology for your business, especially in terms of networking equipment.

Knowledge of hardware

You might know what your business needs but are you familiar enough with hardware technology to know what would work best for you? Are you paying more for a piece of equipment because you think expensive is better, or is it really the best solution for your needs, ensuring maximum return on investment?

Integration know-how

If you have an existing IT infrastructure, does the new hardware easily integrate with it? Or, will you have to deal with hidden costs and issues after you’ve made the purchase?

Cost of maintenance

Is your hardware choice a one-time buy, or will you have to constantly upgrade and maintain it as part of your technology procurement strategy to ensure the best value of your technology? Whilst maintenance costs are not always avoidable, have you factored them into your spending and budget?

IT Hardware You Might Need for Effective Procurement

When we assess your hardware requirements, we keep these important considerations in mind to make the right decisions for your overall procurement strategy:

Personal Computers

Laptops

Mobile Devices

Peripherals

Printers and Components for Streamlined IT Procurement

Routers

Components (RAM, HDD, etc)

Servers and Server Racks for Scalable Procurement

Fibre-Optic Cables

The Ava Tech Advantage in Hardware Procurement

With Ava Tech, you can make your IT equipment procurement so much easier. We have the expertise to design the perfect solution for you. And, we guarantee that it will cost less than your existing protocol.

You don’t even have to commit to a long-term contract when exploring hardware procurement services. Let us review your procurement strategy and if we can’t offer a more cost-effective solution, we’ll wish you luck and walk away.

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